Abstracts

Deadline: 20th of January

Farm Animal
Clinical Posters

The Voorjaarsdagen Poster Presentation session allows veterinarians, researchers and veterinary students from all over the world to communicate clinical cases and research findings in farm animal veterinary medicine to the public of the Voorjaarsdagen Conference. The abstracts for the Poster Presentation will be reviewed by an independent scientific committee. Accepted posters will be displayed in the exhibition area of the Voorjaarsdagen Conference. All selected first authors of Poster Presentations receive a complimentary registration to the Voorjaarsdagen Conference.

 

Acceptance of the abstract or poster will grant you free access to the general programme of the Voorjaarsdagen Conference. We hope to welcome colleagues from your faculty to help us to maintain the high quality of the scientific programme!

Companion Animal
Clinical Cases Award

De Voorjaarsdagen Clinical Cases Award is open for companion animal practioners, interns, residents, and specialists. Aim of the award is to offer a stage to present one or a series of interesting clinical cases with relevance to the companion animal veterinary practitioner.

 

The abstracts for the Voorjaarsdagen Clinical Cases Award will be reviewed by an independent scientific committee. The authors of accepted abstracts will present their studies in 12-minute presentations with an additional 3 minutes dedicated to discussion. The accepted presentations of the Voorjaarsdagen Clinical Cases Award will be embedded in the invited speaker’s sessions related to the topic of expertise. In this way the Voorjaarsdagen Clinical Cases Award presentations will be attractive for the clinically orientated audience and will evoke a lively discussion.

 

All selected Voorjaarsdagen Clinical Cases Award presentations receive a complimentary registration to the Voorjaarsdagen Conference. The abstracts and oral presentations will be evaluated by a jury consisting of Prof. dr. Herman Hazewinkel, dr. Martine Carrière-Bothof and dr. Astrid van Dongen. The jury will select a winner and a runner-up. The official announcement of the winners will take place prior to the closing ceremony of the Voorjaarsdagen. The winners receive an award and a cash prize.

Research Award

The VJD Research Award is a platform for all researchers to present their scientific endeavours in companion animal veterinary medicine. The abstracts for the VJD Research Award will be reviewed by an independent scientific committee.

 

The authors of accepted abstracts will present their studies in 12-minute presentations with an additional 3 minutes dedicated to discussion. All accepted presentations receive a complimentary registration to the EVC Voorjaarsdagen.

The jury will select a winner and a runner-up. The official announcement of the winners will take place during the Voorjaarsdagen closing ceremony. The winners receive an award and a cash prize.

Poster Presentations

The Voorjaarsdagen Poster Presentation session allows veterinarians, researchers and veterinary students from all over the world to communicate clinical cases and research findings in companion animal veterinary medicine to the public of the Voorjaarsdagen Conference. The abstracts for the Poster Presentation will be reviewed by an independent scientific committee. Accepted posters will be displayed in the exhibition area of the Voorjaarsdagen Conference. All selected first authors of Poster Presentations receive a complimentary registration to the Voorjaarsdagen Conference.

 

Acceptance of the abstract or poster will grant you free access to the general programme of the Voorjaarsdagen Conference. We hope to welcome colleagues from your faculty to help us to maintain the high quality of the scientific programme!

Equine
Clinical Research Sessions

The Voorjaarsdagen Equine Clinical Research Sessions are open for all researchers, practitioners, veterinary students, residents and interns working in the field of equine medicine. An independent scientific committee will review submitted abstracts for the Voorjaarsdagen Equine Clinical Research Sessions. The authors of accepted abstracts will present their studies in 12-minute presentations with an additional 3 minutes dedicated to discussion. All selected Voorjaarsdagen Clinical Research presentations receive a complimentary registration to the Voorjaarsdagen Conference. A jury will evaluate the oral presentations and will select a winner for two different awards: the BEVA Award and the Xcellent Horse Insurance Award. The official announcement of the winners will take place prior to the closing ceremony of the Voorjaarsdagen.

Poster Presentations

The Voorjaarsdagen Poster Presentation session allows veterinarians, researchers and veterinary students from all over the world to communicate clinical cases and research findings in equine veterinary medicine to the public of the Voorjaarsdagen Conference. The abstracts for the Poster Presentation will be reviewed by an independent scientific committee. Accepted posters will be displayed in the exhibition area of the Voorjaarsdagen Conference. All selected first authors of Poster Presentations receive a complimentary registration to the Voorjaarsdagen Conference.

Deadline: 20th of January

Rules & Guidelines submisisons: Instruction Abstracts

Abstract Submission

 

All abstracts should be submitted through our website via the ”submit abstract” button. You’ll be able to upload your abstracts for the Awards Sessions and/or Poster Presentations through the form.

 

At the European Veterinary Conference Voorjaarsdagen, all papers must be presented in English. Twelve minutes will be allotted for presentation of each paper, with a further 3 minute discussion period. Presenters should have reasonable understanding of the English language and should be able to answer questions. Please note that a passport photo is necessary to complete your submission!

 

FORMAT AND TYPING INSTRUCTIONS
Please read the following instructions carefully before completing the online submission. Failure to comply may eliminate your paper from the evaluation process. Please complete all requested fields and tick the relevant boxes. The abstract must not exceed a maximum of 300 words (excluding Title, Authors & References). Tables, figures and charts are accepted. It has to be submitted online and the text typed in the respective form provided.

 

General typing instructions:
Format: Use A4 (21cm x 29.5cm) size with standard margins.
The abstracts must be typed in Arial Western type font size 10. Use single spaced type and uniform spacing between the lines. Do not squeeze lines together. The use of standard abbreviations without definition is acceptable. Other abbreviations should be defined by placing them in parentheses after the full word is used in the text for the first time. Use numerals (e.g. 1, 2, 3) to indicate numbers except when beginning sentences, which must commence with the written number (e.g. One, Two, Three). Use special font for Greek / mathematical symbols.

• Abstracts must be written in English and must be checked for grammatical and spelling errors BEFORE submission. The editors reserve the right to refuse abstracts that have not been properly checked and which require extensive editing.

TITLE: the title of the abstract should be brief and accurately reflect the content of the abstract. Abbreviations should not be used.
AUTHORS: list last name and initials of each author. Authors should be listed in the order preferred for publication, should your abstract be accepted. It will not be possible to change this order following submission.
Line one: Title of Abstract
Line two: Name of the authors (first name, middle initial, last name of each author, qualifications)
Line three: Affiliation (name and address of Department of author responsible for correspondence only)
Line four: Country
Line five: E-mail address

ABSTRACT BODY: must include the subtitles Introduction (stating the aim of the study), Material and Methods, Results and Discussion/Conclusion (including practical significance). Vague statements such as “the results will be discussed” will not be acceptable. For Case reports, Case Description must be used in place of Material and Methods. Use single space typing with no space between titles, body or paragraphs.
TABLES, ILLUSTRATIONS AND LEGENDS need to be submitted each on a separate page in clearly drawn or typewritten form. The position of the tables and figures should be indicated in the text. Each table or figure should be labelled, including the name of the author(s). Authors are encouraged to include illustrations.
REFERENCES: Vancouver reference style (max 3 references)
Preferred Word processing programme is Microsoft Word (for Windows). Do not use special functions like tabulations, italics, underline, etc. Just type in your text and only use a carriage return (“enter key”) for a new paragraph.

 

Vancouver style Instructions to authors
Manuscripts should be written in English (except for DANS/Technicians programme, these manuscripts should be written in Dutch).
1. Title page (see also “Outline of the text”): title; first name, middle initial, last name of each author; name and address of Department of author responsible for correspondence only.
2. Text: reviews should have headings that indicate the subjects that are dealt with in the paper. Use only metric units (SI units) and approved abbreviations (see O’Connor M.. Writing scientific papers in English: an ELSE-Ciba foundation guide for authors. Amsterdam; Elsevier-Excerpta Medica 1975). The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement.
3. References: identify references in text, tables and legends by Arabic numerals (in parentheses). List references according to appearance in the text. Try to avoid using abstracts as references. Unpublished observations or personal communications cannot be used as references, but may be inserted (in parentheses) in the text. Titles of journals should be abbreviated according to the style in Index Medicus. Examples of correct forms of references are given below.
4. The editors will omit reference lists that are not formatted according to the Vancouver style.
1. Standard Journal article:
Yousoupov CH, Lee KYL, Chey W, Menguy R. Study of patients with unexplained nausea and vomiting. Br Med J 1981;283:628-9
2. Books and other monographs:
Weinstein L, Scwartz MN. Pathogenic properties of microorganisms. In: Sodaman WA, Janssen W. eds. Pathologic physiology. Philadelphia: WB Saunders, 1975; 457-89.

Rules & Guidelines submisisons: Instruction Posters

Poster Instructions

 

All poster presenters should display their posters using the poster boards in the Exhibition Hall before 10.30 a.m. on the first day of the EVC Voorjaarsdagen. The following guidelines will be of help when you prepare your poster presentation. Please remember that it is very important that you finish your poster BEFORE you travel to the The Hague Fokker Terminal Conference Centre, and that you bring it yourself. DO NOT mail your poster. One poster board will be allocated for each poster.

 

Size of poster board: 100 cm wide x 150 cm high
Size of useable area: 90 cm wide x 140 cm high
Poster should be oriented as “Portrait”.
Each piece of paper, graph, photograph etcetera that you pin onto your poster board is defined as a poster unit. Your poster presentation may be made up of one large poster unit (maximum size 140 x 90 cm), or several smaller poster units. In our experience, the most successful poster presentations are the ones made up of one poster unit.

 

PREPARING YOUR POSTER

 

General

There are two important points to remember when preparing your poster presentation:
• Your audience should be able to see your material from a distance of 2 – 3 metres. This means that all lettering should be at least 8 mm high.
• Plan your poster so that delegates can grasp the significance of your work quickly. Number your separate poster units in the order you wish them to be viewed.

 

Title Banner
If possible prepare a title banner to go across the top of your presentation. The title banner should be at least 100 mm wide and should state:
• The title of the presentation
• The name(s) and affiliation(s) of the author(s)
Lettering on the banner should be at least 20 mm high.

 

Text on poster units
Use a clear typeface such as Helvetica or Times Roman and, if possible, a laser printer. Keep text to a minimum – ideally, no more than 15 lines of type on a regular A4 sheet.

 

Graphs and diagrams
Graphs and diagrams often convey more than just words, as long as they are clear and simple. Graphs and figures should be drawn with a minimum line width of 1 mm.

 

Colour
Colour can greatly enhance your presentation. Some suggestions:
• Use colour within diagrams
• Paste your individual poster units onto coloured card using different colours to guide your audience through your presentation – introduction, results, conclusions, etc.

 

Handouts
‘Handouts’, photo copies of either your individual poster or the whole presentation reduced to A3 format, are generally well appreciated by delegates. If you wish to distribute handouts, you should prepare them beforehand and bring them with you.
Good luck with the preparation of your poster.

Rules & Guidelines submisisons: Instruction invited speakers

ABSTRACT SUBMISSION SCIENTIFIC PROGRAMME INVITED SPEAKERS

 

All abstracts should be submitted through our website.

 

 

Please choose in which category you need to submit your manuscript to:

Companion Animal
Equine
Farm Animal
DANS (technicians)
Note that a passport photo (.jpg or .jpeg) and short resume are necessary to complete your submission! Please follow the instructions on the page.

 

Outline of the text
Preferred Word processing programme is Microsoft Word (for Windows). Do not use special functions like tabulations, italics, underline, etc. Just type in your text and only use a carriage return (“enter key”) for a new paragraph.

 

Tables, illustrations and legends need to be submitted each on a separate page in clearly drawn or typewritten form. The position of the tables and figures should be indicated in the text. Each table or figure should have a label indicating the number of the figure, the name of the author(s) and the top of the figure. Authors are encouraged to include illustrations.

 

Format: Use A4 (21cm x 29.7cm) size with standard margins. Use 10 pt Arial Western type and single line spacing. Maximum word count: 1000 per abstract.
Multiple hours of lecture may also be condensed to one manuscript.
Line one: Title of Abstract
Line two: Name of the authors
Line three: Qualifications
Line four: Organisation
Line five: Country
Line six: E-mail address

General Terms & Conditions Agreement abstract submission

Abstract submission agreement – rules and policies 
In submitting an abstract for consideration for “European Veterinary Conference Voorjaarsdagen”, the primary author is responsible for ensuring that work described in the abstract was conducted in accordance with the following rules and policies. All abstracts submitted are screened by the Organising Committee to ensure that the abstract:

  • Includes substantive results
  • Does not promote a commercial product or service.

On occasion, the Organising Committee may solicit additional information from submitters to ensure that the work reported in an abstract complies with the Research Conduct Policy outlined below. Failure to reply satisfactorily to a request for additional information constitutes grounds for abstract rejection. While abstracts are evaluated for scientific interest and are citable, the content en use of words of the abstract precludes peer review.

1. Research Conduct Policy 
Submission of an abstract constitutes a formal agreement and statement by the authors that they have conducted the reported research in accordance with the relevant institutional and national guidelines and regulations regarding experiments on live vertebrates or higher invertebrates. Where appropriate, research must be approved by the Animal Ethics Committee. Abstracts reporting any experimental work that was not conducted in accordance with their guidelines will be rejected by the Organising Committee.

2. Not Published Elsewhere 
Abstracts must be based on results that have not been published in their entirety in any journal nationally or internationally, before submission to this meeting.

3. Identical Policy 
Presentation material presented at the meeting must be substantively identical to that described in the abstract. In particular, the title, authorship, and scientific content of the presentation at the meeting must match that in the abstract.

4. Presentation limits 
The first author should be designated as the presenting author and present the work at the meeting. No presentation may be given by an individual who is not an author on the abstract.

5. Author consent 
Authors may not be listed on an abstract unless they have given their consent to the presenting author. All material must be the work of the authors listed.

6. Full disclosure of information 
Transparency is vital for the open sharing of information. Full disclosure is required of the identities of genes, proteins, chemicals, active agents etc. in all presentations, both oral and poster.

7. Presentation agreement remuneration 
Abstract submission implies an understanding that the authors will receive no payment from the ‘European Veterinary Conference Voorjaarsdagen’ for participation.

8. Permission for use of name and likeness 
Authors give the ‘European Veterinary Conference Voorjaarsdagen’, their agents and representatives the right to use their names and likeness in promotional and other material published in relation to the meeting.

9. Permission for publication of material 

Authors grant the ‘European Veterinary Conference Voorjaarsdagen’ copyright for publication of material they may provide for inclusion in the proceedings for the conference. The copyright consists of any and all rights allowed by the copyright laws of the Netherlands and all other countries. Authors understand that the proceedings, including their contribution, will be made available in printed and/or electronic form to the attendees of the conference. Authors understand that the ‘European Veterinary Conference Voorjaarsdagen’ will hold the copyright for the proceedings and its contents. Authors understand that the copyright of the compilation of materials in the proceedings is not the same as the copyright of an individual item of material included in the proceedings. Authors understand that authors are encouraged to include copyright notices as appropriate on all the materials submitted to the organisers for publication. Authors understand that the ‘European Veterinary Conference Voorjaarsdagen’ take no responsibility for registering any copyright and advise authors to take all appropriate steps to do so. Authors authorise the ‘European Veterinary Conference Voorjaarsdagen’ to distribute said proceedings to the membership and general public. In return, Authors understand that the ‘European Veterinary Conference Voorjaarsdagen’ retain the right to reprint their contribution in any publication. Authors affirm that their contribution contains no matter that is defamatory or is otherwise unlawful or invades individual privacy, or infringes on any proprietary right or statutory copyright. Authors affirm that their contribution is their own original or that they have obtained permission at their own expense from the copyright holder for publication and will submit documentation, showing permission for use, to the ‘European Veterinary Conference Voorjaarsdagen’ at the time of submission of the materials to be distributed. Authors understand that the information contained in their submitted abstract may be shared with third-party processors when we do not have the in-house capacity required for certain functions (such as graphic design or printing).

For further information about our data protection procedures please see our Privacy Policy.

10.Indemnification Agreement 
Authors agree to indemnify and hold harmless the ‘European Veterinary Conference Voorjaarsdagen’, their agents and representatives should the material presented or provided for publication be determined to defame, libel or slander an individual or organisation, violate the confidentiality of any individual or organisation, or infringe on another’s copyright.

 

  1. Conflict of Interest

The Author of an abstract submitted to ‘European Veterinary Conference Voorjaarsdagen’ must inform the Organising Committee of any commercial associations or financial interests held by the Author (including all authors of the Paper) or immediate members of the Author’s family (or families as the case may be), which might be construed as posing a conflict of interest, including but not limited to consultancies, employment, expert testimony, honoraria, retainers, stock holdings or options, and membership on boards of for-profit organizations with a financial interest in the abstract.

The Author is responsible for collecting disclosure information for each of the co-authors in a multi-authored paper. ‘European Veterinary Conference Voorjaarsdagen’ editor(s) will determine what disclosures, if any, should be made available with the published abstract.

Further, where a submitted manuscript has been prepared or supported by any third party, the Author shall disclose this information to ‘European Veterinary Conference Voorjaarsdagen’ in the abstract.

Submitting authors must agree to the above terms at time of submission.